Mitch School Box Club 501(c)(3) Non Profit Foundation
Our Commitment To Privacy Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested. The Information We Collect This notice applies to all information collected or submitted on the mitch school box club website or by mobile phone. We utilize Google Analytics to capture information about visitors to our website purely for reporting purposes. Information that is collected ranges from geographical location to age. On some web pages, you can make payments, make requests, and register to receive materials. The types of personal information collected at these pages are: Name Address Email address Phone number The Way We Use Information We use the information you provide about yourself when placing an order only to complete that order. We do not share this information with outside parties except to the extent necessary to complete that order. We use the information you provide about someone else when placing an order only to ship the product and to confirm delivery. We do not share this information with outside parties except to the extent necessary to complete that order. We use return email addresses to answer the email we receive. Such addresses are not used for any other purpose and are not shared with outside parties. You can register with our website if you would like to receive our newsletter as well as updates on our events and membership services. Information you submit on our website will not be used for this purpose unless you fill out the registration form. You can subscribe to our mobile phone messaging list if you would like to receive updates by mobile phone. Unsolicited messages will not be sent by mobile phone. Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.
Our Commitment To Data Security To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect on-line. Our Commitment To Children’s Privacy Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13, and no part of our website is structured to attract anyone under 13. How You Can Access Or Correct Your Information You can access all your personally identifiable information that we collect on-line and maintain by emailing email@example.com. We use this procedure to better safeguard your information. You can correct factual errors in your personally identifiable information by sending us a request that credibly shows error. To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections. How To Contact Us Should you have other questions or concerns about these privacy policies, please contact us at firstname.lastname@example.org
Whistle Blower Policy /Code of Conduct In keeping with the policy of maintaining the highest standards of conduct and ethics, the Mitch School Box Club will investigate any suspected fraudulent or dishonest use or misuse of the Mitch School Bx Club resources or property by staff, Board members, consultants or volunteers. Mitch School Box Club is committed to maintaining the highest standards of conduct and ethical behavior and promotes a working environment that values respect, fairness, and integrity. All staff, Board members, and volunteers shall act with honesty, integrity, and openness in all their dealings as representatives for the organization. Failure to follow these standards will result in disciplinary action, including possible termination of employment, dismissal from one’s Board or volunteer duties, and possible civil or criminal prosecution if warranted. Staff, Board members, consultants and volunteers are encouraged to report suspected fraudulent or dishonest conduct (i.e., to act as “whistle-blower”), pursuant to the procedures set forth below. Reporting A person’s concerns about possible fraudulent or dishonest use or misuse of resources or property should be reported to his or her supervisor or, if suspected by a volunteer, to the staff member supporting the volunteer’s work. If for any reason a person finds it difficult to report his or her concerns to a supervisor or staff member supporting the volunteer’s work, the person may report the concerns directly to the chair of the Mitch School Box Club Board of Trustees, vice chair of the Mitch School Box Club, treasurer or secretary of the Mitch School Box Club Board of Trustees, or the executive director. Alternately, to facilitate reporting of suspected violations where the reporter wishes to remain anonymous, a written statement may be submitted to one of the individuals listed above. Definitions Baseless Allegations: Allegations made with reckless disregard for their truth or falsity. People making such allegations may be subject to disciplinary action by Mitch School Box Club/legal claims by individuals accused of such conduct. Fraudulent or Dishonest Conduct: A deliberate act or failure to act with the intention of obtaining an unauthorized benefit. Examples of such conduct include, but are not limited to: • forgery or alteration of documents; • unauthorized alteration or manipulation of computer files; • fraudulent financial reporting; • pursuit of a benefit or advantage in violation of the Mitch School Box Club Conflict of Interest Policy; • misappropriation or misuse of Mitch School Box Club resources, such as funds, supplies, or other assets; • authorizing or receiving compensation for goods not received or services not performed; and • authorizing or receiving compensation for hours not worked Whistle-Blower: An employee, consultant, or volunteer who informs a supervisor, chair of the Board of Trustees or anyone listed in the Reporting Section of this document about an activity relating to Mitch School Box Club which that person believes to be fraudulent or dishonest. Rights and Responsibilities Supervisors Supervisors are required to report suspected fraudulent or dishonest conduct to the executive director, chair of the Board of Trustees, vice chair of the Board of Trustees, secretary of the Board of Trustees, or treasurer of the Board of Trustees. Reasonable care should be taken in dealing with suspected misconduct to avoid: • baseless allegations; • premature notice to persons suspected of misconduct/disclosure of suspected misconduct to • others not involved with the investigation; and • violations of a person’s rights under law Due to the important yet sensitive nature of the suspected violations, effective professional follow-up is critical. Supervisors, while appropriately concerned about “getting to the bottom” of such issues, should not in any circumstances perform any investigative or other follow up steps on their own. Accordingly, a supervisor who becomes aware of suspected misconduct: • should not contact the person suspected to further investigate the matter or demand restitution. • should not discuss the case with attorneys, the media, or anyone other than the executive director, chair, vice chair, secretary, or treasurer of the Board of Trustees. • should not report the case to an authorized law enforcement officer without first discussing the case with the executive director, chair, vice chair, secretary, or treasurer of the Board of Trustees. Investigation All relevant matters, including suspected but unproved matters, will be reviewed and analyzed, with documentation of the receipt, retention, investigation and treatment of the complaint. Appropriate corrective action will be taken, if necessary, and findings will be communicated back to the reporting person and his or her supervisor. Investigations may warrant investigation by an independent person such as auditors/attorneys. Whistle-Blower Protection Mitch School Box Club will protect whistle-blowers as defined below.
Mitch School Box Club will use its best efforts to protect whistle-blowers against retaliation. Whistle-blowing complaints will be handled with sensitivity, discretion, and confidentiality to the extent allowed by the circumstances and the law. Generally this means that whistle-blower complaints will only be shared with those who have a need to know so that Mitch School Box Club can conduct an effective investigation, determine what action to take based on the results of any such investigation, and in appropriate cases, with law enforcement personnel. (Should disciplinary or legal action be taken against a person or persons as a result of a whistle- blower complaint, such persons may also have right to know the identity of the whistle-blower.) • Employees, consultants and volunteers of Mitch School Box Club on may not retaliate against a whistle-blower for informing management about an activity which that person believes to be fraudulent or dishonest with the intent or effect of adversely affecting the terms or conditions of the whistle-blower’s employment, including but not limited to, threats of physical harm, loss of job, punitive work assignments, or impact on salary or fees. Whistle-blowers who believe that they have been retaliated against may file a written complaint with the executive director, chair, vice chair, secretary, or treasurer of the Board of Trustees. Any complaint of retaliation will be promptly investigated and appropriate corrective measures taken if allegations of retaliation are substantiated. This protection from retaliation is not intended to prohibit supervisors from taking action, including disciplinary action, in the usual scope of their duties and based on valid performance-related factors. • Whistle-blowers must be cautious to avoid baseless allegations (as described earlier in the definitions section of this policy).